Formal Letter Layout
Format of Business Letter
Reg; No: 231-SE/BSIBF/F11
Mr. Taj Nabi
1. The Heading:
On the first line, write your apartment number, postal box, rural route number, and your street address (whatever applies to your address). The second line gives your city, town, or village, and the province name, and postal code2. On the third line, write the month, the day and the year you are writing the letter. Never write your name as part of the heading of a letter.
Sector-C, Street-10 House1.
Swat Defense Area.
December 21, 2011
The inside address is placed at the left margin, two spaces below the heading and contains the receiver’s full name, title, and address.
Mr. Mazhar Shah
Allied Trucking Limited
22 Jinnah Avenue
Capital City, E-7/5
The salutation is placed two spaces below the inside address. If you don’t know the person well, use his/her full name and title in the salutation. If you do know him/her well, you would use his/her full name and title in the inside address and his/her first name in the salutation. In situation where you don’t know whether the reader is male or female, you may find something like Dear Customer Service Representative or Attention: Billing Department suitable.
Dear Mazhar Shah: (or Dear Mazhar if you know her well)
3. The body of the letter is, of course, what the letter is all about. The body of many business letters contains three paragraphs.
4. Complimentary closing which is placed two spaces below the body. Only the first word of this closing is capitalized. Four or five spaces below this, the writer’s typed signature (and title, if appropriate) should appear. The sender of the letter should write his/her signature between the complimentary closing and the typed signature.
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